Real Estate Recording Systems: Document Standards
Minnesota Statutes 507.093
STANDARDS FOR DOCUMENTS TO BE RECORDED OR FILED (IN PART).
a) The following standards are imposed on documents to be recorded with the
County Recorder or Registrar of Titles:
- The document shall consist of one or more individual sheets measuring no larger
than 8.5 inches by 14 inches.
- The form of the document shall be printed, typewritten, or computer generated in
black ink and the form of the document shall not be smaller than 8-point type.
- The document shall be on white paper of not less than 20-pound weight with no
background color or images and, except for the first page, shall have a border
of at least one-half inch on the top, bottom and each side.
- The first page of the document shall contain a blank space at the top measuring
three inches, as measured from the top of the page, and a border of one-half
inch on each side and the bottom. The right half of the blank space shall be
reserved for recording information and the left half shall be reserved for tax
certification. Any person may attach an administrative page before the first
page of the document to accommodate this
standard. The administrative page may contain the document title, document date,
and, if applicable, the grantor and grantee, and shall be deemed part of the document when
- The title of the document shall be prominently displayed at the top of the first
page below the blank space referred to in clause (4) or on the administrative page.
- No additional sheet shall be attached or affixed to a page that covers up any
information or printed part of the form.
- A document presented for recording must be sufficiently legible to reproduce a
readable copy using the County Recorder's or Registrar of Title's current method
Minnesota Statutes 508.82
Subdivision 2 - Variance from standards. A document should conform to the
standards in section 507.093, paragraph (a), but should not be rejected
unless the document is not legible or cannot be archived. This subdivision
applies only to documents dated after July 31, 1997, and does not apply to
Minnesota uniform conveyancing blanks on file in the office of the commissioner
of commerce provided for under section 507.09, certified copies, or any other
form provided for under Minnesota Statutes. Effective July 1, 2005.
Minnesota Statute 357.182 Sub 2. County fee restrictions
Notwithstanding any local law or ordinance to the contrary, no county may charge
or collect any fee, special or otherwise, or however described, other than a fee
denominated or prescribed by
state law, for any service, task, or step performed by any county officer or
connection with the receipt, recording, and return of any recordable instrument
by the county
recorder or registrar of titles, whether received by mail, in person, or be
including, but not limited to, opening mail; handling, transferring, or
transporting the instrument;
certifying no delinquent property taxes; payment of state deed tax, mortgage
registry tax, or
conservation fee; recording of approved plats, subdivision splits, or
combinations; or any other
prerequisites to recording, and returning the instrument by regular mail or in
person to the person
identified in the instrument for that purpose.
See Sub. 3 for timely recording requirements.